Exhibitor Guidelines and Agreement
2022 Exhibitor Guidelines and Agreement
2023 Conference Exhibitor Terms & Conditions
Business Type Limitations/Exclusives
Cancellation of Exhibit Space
- Before 12/31/2022 – $50% refund of booth fee
- Between 12/31/2022 and 1/15/2023, a 25% refund of the booth cost
- After 1/15/2023, no refund is available; funds can be transferred to next year’s event
Exhibitor agrees to forfeit, and AELL agrees to withhold the above respective sums from any refund due, as liquidated damages in the event of cancellation.
Use of Exhibit Space
The following booth guidelines are to be followed by all exhibitors:
- No exhibit material may extend beyond the boundaries of the exhibit space or exceed the height restrictions for that type of booth.
- Exhibits will not be of such nature or arrangement to obstruct the view or interfere with the exhibits of others.
- Exhibits using technology demonstrations will keep sound at a level that is respectful of neighboring vendors.
Should there be any questions as to the obstructions or interference of any exhibit with other exhibits in the area, the final judgment will be made by AELL.
Insurance & Liability
It is expressly understood and agreed, and the Exhibitor agrees by accepting this contract, that they will make no claim of any kind against AELL, or any of their members or employees for any loss, damage to, or destruction of goods, or for any injury that may occur to themselves or their employees while in the Exhibit Hall, or for any damage of any nature of character whatsoever. It is further agreed that AELL shall not be held liable or responsible for and shall be indemnified and held harmless by Exhibitor from and against any and all claims and damages of every kind, for injury to or death of any person or persons and for damages to or loss property, arising out of or attributed, directly or indirectly, to the operations or performances of Exhibitors and Exhibitor’s agents and employees under this agreement.
The facility is not liable to the Exhibitors for any damage to or for the loss or destruction of an exhibit or property of the Exhibitor by fire or other casualty covered by an extended coverage endorsement to a fire insurance policy, whether caused by the negligence of the hall, its officers, agents, service personnel, employees, or otherwise, all claims for any such loss or damage being expressly waived by Exhibitor who agrees to indemnify and hold the facility harmless. Exhibitor agrees to abide by all applicable fire, utility, and building codes.
Exhibit Room Set Up/Break Down
All exhibitors must have their booth set up two hours prior to the opening of the exhibit hall for the Welcome Happy Hour with Exhibitors on Wednesday, 6/21/2023. Set up schedule will be included in your exhibitor packet distributed prior to arrival at the conference. Your booth must remain set up and manned by you during posted exhibit hours from Wednesday, 6/21/2023, 4:00 p.m. to Saturday, 6/24/2023, 11:30 a.m. On Saturday, the Exhibit Hall will close at 11:30 a.m. and you may tear down your booth and leave the conference. No booths may be torn down before 11:30 a.m. on Saturday.
Exhibitor Code of Professional Conduct
Shipping & Storage
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