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Presenter Guidelines and Agreement

2025 Presenter Guidelines and Agreement

2025 Presenter Guidelines and Agreement

The Association for Early Learning Leaders is pleased to feature nationally recognized speakers and trainers at the 41st Annual National Conference, How Successful Directors Lead! Please review and sign the following Guidelines and Agreement for all conference presenters. If you have any questions, please do not hesitate to email Aryam Andom, Member & Event Services Coordinator, at [email protected].

Dates and Location

The 41st Annual National Conference will be held April 24-26, 2025, at the Hilton Orlando Lake Buena Vista Hotel located at 1751 Hotel Plaza Blvd., Lake Buena Vista, FL 32830.

Purpose

The purpose of the National Conference is to bring together all professionals in the field to share their expertise and experiences, promote professional development, and enhance quality environments in early care and education programs.

Nationally Recognized Presenters

Presenters are invited based on their achievements as leaders in the field of child care and education, business, management and leadership, and related professional fields. Presenters are expected to demonstrate professionalism and effective communication skills to share relevant knowledge to leaders and managers of early care and education programs.

Session Content and Materials

The Association for Early Learning Leaders takes pride in our efforts to provide leaders and managers with education that supports the current issues facing child care programs. Each year the conference agenda is modified based on the expressed needs of our members.

Presenters must submit their final presentation and attendee handout by January 31, 2025. (If a presenter is not using a PowerPoint for their session, they must submit a session outline including a breakdown of their visual aids or props used during the training).

All presentations must provide:

  • Supporting visual component (such as a PowerPoint presentation, chart paper or props)
  • Group interaction or discussion
  • A digital presentation resource handout (4-page maximum) relevant to the topic
    • In our efforts to be eco-responsible, we will not require presenters to print handouts for attendees. A digital copy of the required presentation resource handout will be uploaded to the session within the conference event app so that it will be accessible to session attendees. If you would like to provide printed handouts, you are welcome to print and bring your handouts for your session attendees. Session handouts will not be printed onsite at the conference.

  • 1.5 hours of training including:
    • Allotted time for questions and answers

CEU Application Submission

All presenters are required to submit a completed CEU Application prior to the start of the conference. Many conference attendees require CEU certificates in order to comply with training and certification requirements. Timely submission of the CEU Application ensures that we can provide this important benefit. A link to the CEU application will be sent to each selected presenter no later than December 1, 2024, and must be completed by January 31, 2025.

Honorariums for Presenters

 As a gesture of appreciation from the Association for Early Learning Leaders, each lead presenter will be provided with a 1-night stay at the conference hotel and a $200 stipend. Presenters will have the option to donate their honorarium to the Presidents’ Legacy Commission to support scholarships, training and development support, and expanded resources to leaders in early care and education through the Association.

Travel and Hotel Arrangements for Presenters

Each presenter is responsible for making individual travel and hotel arrangements outside of their one-night hotel stay reserved and provided for by the Association. The availability of hotel accommodations is limited at the conference site so we encourage you to make reservations early.

Check-In at the Conference

All Presenters are requested to check in at the conference registration desk upon arrival. At that time, the presenter will receive a nametag, a conference program, and other presenter materials. Please arrange your travel schedule to arrive at least two hours before your first presentation.

Conference Registration and Networking Luncheon

All presenters will receive complimentary conference registration and access to all conference networking events included in registration. We strongly encourage you to attend these events which provide valuable networking opportunities.

Presence of Children at the Conference

Our events are often blended with family vacations and we encourage and celebrate that! However, in our ongoing effort to provide a professional education conference experience and out of respect for all conference participants including attendees, speakers and exhibitors, we do not allow children to be in breakout sessions, keynote presentations, professional meetings, or the exhibit hall. Attendees will need to make arrangements for child care during these times.

Sale and Promotion of Publications, Materials, and Services

The Association for Early Learning Leaders recognizes that the National Conference is often used as a vehicle for presenters to expand their own markets. The Association encourages the dissemination of knowledge promoting personal and professional development and to enhance the quality of early care and education programs. To respectively maintain a balance of dissemination of information and marketing, presenters are encouraged to purchase an exhibit booth in the Exhibit Hall. Interested presenters may contact Aryam Andom, Member & Event Services Coordinator, at [email protected] for reservations in the Exhibit Hall.

Please help us maintain the professional integrity of the conference by abstaining from the appearance of using your session as a marketing venue. Presenters will not be allowed to sell, display, or promote events, publications, materials, and/or services during their training presentation. You will be permitted to distribute promotional materials to participants at the conclusion of your session and our conference Ambassadors are happy to facilitate distribution of your materials.

Failure to abide by presenter guidelines will result in a presenter not being invited to present at future AELL training events.

 

Please sign and date below signifying that you have read, understand and agree to abide by the presenter guidelines for the 41st Annual National Conference.

The Association for Early Learning Leaders is committed to excellence in the field of early childhood care and education by promoting leadership development and enhancing program quality.

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